Executive Assistant

We’re on the hunt for a part time Executive Assistant for the owner/CEO of a custom software business.

We're looking for someone that loves to keep others (particularly our CEO) and projects in order.  This person also gets excited about systemizing workflows and color-coordinating files.   The perfect candidate can handle special projects, coordinating schedules, email inboxes and client communications like a boss.

In short, what we're really looking for is someone who can energetically keep up with our founder and CEO.  An ambitious go-getter who values communication and normal human kindness, likes to smash goals, and is excited to help our CEO be productive.

Why work for us?

• Our office is completely virtual…which means you can wear yoga pants, or pajamas, or anything!   And you won’t be ‘the virtual’ person in a mostly co-located team.  We are all virtual and Slack is our ‘office’.

• The team is awesome. We have a small, friendly team. Most have been here between 6-15 years.

• The work is fun and satisfying.  If you love solving problems and improving operations, you will absolutely love this job.

• The hours are super flexible. We will create a routine that works for you.

• You are in control of your destiny.  If you are just looking for a few hours a day long term,  that’s OK.   But if you decide you want to grow your role, that’s great also.  We would love to help you find your dream job right here at Excel Software.

Strengths we’re looking for: 

We’re looking for someone with:

• At least 3 years of Administrative experience
• Ability to manage multiple tasks and deadlines.
• Ability to run with special projects with little oversight
• Strong gatekeeping skills and able to act on behalf of the CEO
• A team player who is happy working in a small virtual team
• Strong communication skills are a must.
• Ability to stay a few steps ahead of the CEO on planning and deadlines
• Proficient with Google Workspace (GSuite), ClickUp, Slack
• Ability to independently support the CEO in her day-to-day #allthethings

Bonus strengths and skills:

We’re looking for an all-around all-star… so you’ll be super duper successful with us if you also:

• Ability to implement processes created off the fly.
• Experience with KPIs and performance metrics
• Ability to create workflows and automate the heck out of things
• Proficient with Zapier and/or Evernote

Who this is not for:

• Someone who doesn't want to be part of a global team
• Someone who needs to be told/asked what to do
• Someone who asks questions without first working out what information is needed to answer the question or how they might answer the question themselves if there was no one about to ask
• Negative nancies.  We believe negativity will not get us to where we are going.  We choose to look for the good in situations even when they are painful learning opportunities

What you’ll do (but also not limited to these tasks):

• Organize meetings
• Update and create internal processes
• Create documents / prepare notes.
• Note taking during meetings + follow up
• Executing routine or systemized tasks.
• Design/prepare reports and metrics for CEO
• Organize the CEO's life
• Lead business development projects and objectives
• Manage sensitive matters with a high level of confidentiality and discretion.

We hire for strengths – not job positions or job descriptions.

We're a small company with some big goals to improve the lives of others in all our relationships (team, clients, vendors, community)! We work hard to get our clients results and we have some fun while we get the work done. If you can be our CEO’s go-to person for all things administrative support, and love being a part of a team of ambitious techies then you'll fit right in!

It's important to us that you enjoy what you do, so we'll find ways to move you towards the tasks you enjoy doing and that come more easily to you within the business.

Job details: 

• This is a part time job
• The pay is $20 to $30 an hour
• The schedule is 15-20 hours a week

In addition to being a problem solver,  you must follow our systems and processes. In fact, just to prove that you can follow procedures, when you apply for this position in the subject line of the email you must include “I'm the one!" somewhere in the cover letter. Yes, that’s our little trick to sort out the people who blanket send their resume to anyone and everyone, from the folks (like you) who are truly interested in this position.

I’m looking to bring our new team member on board as soon as possible, but I will spend the necessary time to find the best fit both in abilities and culturally. One thing that will give you a BIG leg up (but is optional) is to send a quick video in along with your resume. In your video tell me why you think you’re perfect for this job and why you will rock this position. This is purely for me to get a sense of your personality. And if you decide not to send a video (that’s ok), please tell me why you chose not to send in a video.

I can’t wait to meet you!

How to apply: 

1.  Write a cover letter introducing yourself and answering the following questions:
   1. Why do you think you’re the new “executive assistant all-star” we’re looking for? Give us some SPECIFIC examples of how your strengths have helped you ‘get the job done’ in the past
   2. What kind of work are you doing now or what was your most recent work?
   3. Why are you wanting to work with us?
   4. What do you do for fun?
2. Create ONE document. (Word or PDF) that contains both your custom cover letter and your resume. Cover letter first, resume second
3. Click this link to complete your application online
   Apply to work with Essi